Registration

Creative Summer uses CampBrain for all online camp registrations, camp merchandise purchases, bill payments, and access to Account Statements (Summer 2018 to present).

During Registration, families must complete: 

• Household Form - Contact Information for Parents/Guardian (one form per account/family)
• Camper Information Form - basic information such as school, health information, and health waiver (one form per camper)
• Camper Registration Waiver - Camp Policies and Information (one form per camper)

To register, you must provide: 

• Information for an Emergency Contact who is NOT A RESIDENT PARENT of the camper
• Health Insurance Information and Physician Contact Information
• Date of Camper's Most Recent Tetanus Shot
• Camper T-shirt Size

A camp deposit is due at registration, paid per camper and per session, and varies by program as outlined below. Creative Summer accepts Visa, MasterCard, and Discover; we DO NOT accept American Express. The deposit cannot be paid by check. All deposits become non-refundable three calendar days after registration is submitted.

Day Camp Deposits (3-week sessions)
Creative Kids; Junior Campers; Creative Campers
$150 deposit due at registration

Sports Camp Deposits (1-week sessions)
Tennis; Speed & Agility; Lacrosse & Field Hockey for Girls
$125 deposit at registration for full week, full day programs
$65 deposit at registration for full week, half day programs

$25 of the Non-Refundable Deposit is considered an Application Fee. This covers the cost of the Application itself and any Credit Card and Processing fees incurred by your camper's application.

Tuition balances for all programs are due Thursday, April 4, 2024, for registrations received on or before March 30, 2024. Full tuition is due within five (5) days of registration for submissions on or after March 31, 2024.

Creative Summer programs have set capacities in each camp session. Registration is on a first-come, first-served basis and follows a Priority registration schedule. If a program fills, we begin a wait-list.

If space becomes available in a program with a wait-list, we contact wait-listed families by phone and email in the order their applications were received. Once an offer of space has been emailed, they have two (2) calendar days to respond. If the deposit and any required forms are not submitted within two days, the space may be offered to the next wait-list family.

Creative Summer reserves the right to stop accepting wait-list applications for any program.

Wait-listed families who do not ultimately register for Creative Summer 2024, even if space is offered, will be eligible to register during the Priority Period for Creative Summer 2025.

Please contact the Creative Summer Office with questions about the wait-list process or to check your child's position on the wait-list.

A camp deposit (varies with program) is due at registration, and the remaining balance is due in full Thursday, April 4, 2024 for registrations on or before March 30, 2024. 

For registrations submitted on or after March 31, the camp deposit is due at registration and the balance is due within five (5) calendar days.

All tuition becomes non-refundable after Monday, May 6, 2024.

Parents must inform the Creative Summer office in writing (email is acceptable) if they are withdrawing their child from any Creative Summer program. Camp tuition is refunded according to the following schedule:

• Withdrawal within three (3) days of registration:
  • A refund of the full camp deposit will be given. Additional tuition or fees paid in excess of the deposit (if any) will be refunded subject to an Application Fee equal to $25 or three percent (3%) of the total fees paid, whichever is greater.
• Withdrawal on or before Monday, May 6, 2024:
  • All tuition and fees paid except the camp deposit will be refunded.
• Withdrawal on or after Tuesday, May 7, 2024:
  • No tuition refund will be given, regardless of circumstance. Fees for pre-paid Bus Service, Extended Day, Lunch, or Merchandise will be refunded in full.
• Tuition payments forfeited due to withdrawal from a program will not be credited to any other current or future Creative Summer program nor transferred to the account of a sibling or other family member.

These refund deadlines are firm; no exceptions will be made.

Holton-Arms School requires that all persons age six (6) and older provide proof of vaccination against COVID-19 (or medical exemption) to participate in any on-campus program. Masking for healthy individuals is optional.

Creative Summer complies with all regulations of the Maryland Department of Health and Montgomery County Department of Health, as well as following guidelines of the Centers for Disease Control and Prevention (CDC), and the American Camp Association (ACA), as regards COVID-19  exposure, testing, notification, and isolation.

Emergency Closure Notification
Camp closures will be posted on the Holton-Arms website and on a recorded message on the Creative Summer office phone line at 301-365-6003.

 

Weather Closure Policy
In the event the Holton-Arms School administration deems it necessary or is required to close the School’s premises because of inclement weather or other circumstances beyond its control, Creative Summer cannot guarantee the make-up of lost time. Though we may schedule make-up hours where possible, camp time lost may be void. No refunds or credits will be issued in the event of a weather or other uncontrollable event or closure.

 

PRIORITY REGISTRATION TIMELINE

Creative Summer 2025 registration will follow a Priority Registration Schedule.
Families are eligible to register during the Priority Periods outlined below, based on their past attendance or application to Creative Summer. Eligibility requirements for registration during priority periods change from year to year.

Priority Period 1	Registration opens at 7 p.m. Monday, January 6, 2025 and ends at 5 p.m. Wednesday, January 8, exclusively for Priority 1 eligible families as described in the drop-down menu below.
Priority Period 2	Registration opens at 7 p.m. Wednesday, January 8, 2025 and ends at 5 p.m. Thursday, January 9, for Priority 2 eligible families as described in the drop-down menu below.
General Registration	Opens 7 p.m. Thursday, January 9, 2025

Registrations submitted during any Priority Period by a family who does not meet the eligibility requirements for that period will be cancelled. For questions about our registration process, please email creative.summer@holton-arms.edu.

Priority Period 1
7 p.m. Monday, January 6, through 5 p.m. Wednesday, January 8 – Families eligible to register during this period include:

• Returning families¹ from 2024, 2023, and 2022
• Wait-listed families² from 2024
• Families of current Holton-Arms students, faculty, and staff
• Families of Creative Summer 2025 staff
• Children of Holton-Arms Alumnae
• 2024 Holton Fine & Performing Arts Adjunct Program participants and their immediate families
• Families of current Holton-Arms Board Members

The Priority Period 1 registration link will be emailed in late December to Returning and Wait-listed Families, as well as other eligible families in our database or Inquiry list. If your family is eligible for Priority Period 1 registration you may request the link through an inquiry form or by email.

¹A Returning family has had at least one child attend Creative Summer within the last three summers - 2022 through 2024. This includes those who attended Creative Summer Day Camps (2024, 2023, 2022), Sports Camps (2024, 2023, and 2022). 

Returning Family status extends to siblings of a returning camper even if the sibling(s) did not attend Creative Summer.

²A Wait-listed family is one who applied to and was wait-listed for Creative Summer 2024 and ultimately did not attend, even if space was offered. Wait-listed family status extends to siblings of the wait-listed camper, even if the sibling(s) did not apply in 2024.

Priority Period 2
7 p.m. Wednesday, January 8, to 5 p.m. Thursday, January 9 – families eligible to register during this period include:

• Current residents of Zip Code 20817
• Families eligible to register during Priority Registration Period 1

The Priority Period 2 registration link will be emailed to residents of Zip Code 20817 in our database or Inquiry list the week of January 6. If your family is eligible for Priority Period 2 registration you may request the link through an inquiry form or by email.

General Registration opens at 7 p.m. Thursday, January 9, at the registration link here on our web site. General Registration is open to all families, including:

• Families who are new to Creative Summer
• Families who were wait-listed in 2023 and earlier
• Returning families from 2020 and earlier
• Eligible families who missed the Priority Registration periods

Once General Registration opens, all registrations are given equal consideration and processed in the order they are received.