FAQs

What to know before camp starts...

Registration Process

Registration for Creative Summer:

Registration for Creative Summer is broken into two groups: Priority Registration and New Family Registration. Please verify which group your family falls into. New Family Applications submitted during the Priority Period will be deleted.

  • Priority Registration Period: Tuesday, December 4, 2018.
    • Returning Creative Summer Families (2014 to 2018)
    • Current Holton-Arms Families
    • Holton-Arms Faculty/Staff
    • Creative Summer Staff
    • Current Holton-Arms Board Members
    • Holton-Arms Alumnae
    • 2018 Waitlist Families
    • Current Residents of zip code 20817
  • New Creative Summer Families: Monday, January 7, 2019, at 7 p.m.

Please contact our office if you have questions about your returning family status and/or registration timing.

Health Forms

The Camper Health History Form is incorporated into the online registration form and is submitted when you register and submit your $150 non-refundable deposit. You will be required to provide insurance and emergency contact information.

All other Health Forms, if necessary, are due Tuesday, April 30, 2019.

Balance of Tuition Due

Monday, March 11, 2019

Last Day for Tuition Refund (Except Deposit)

Thursday, April 11, 2019

Who is eligible for the "Returning Family" priority period?

A Returning Creative Summer Family has had at least one child attend Creative Summer within the last five summers (2014 through 2018). Returning Family status extends to siblings even if they were not the family member who attended Creative Summer.

Returning Family status also extends to the following groups

  • Current Holton-Arms Families
  • Holton-Arms Faculty/Staff
  • Creative Summer Staff
  • Current Holton-Arms Board Members
  • Holton-Arms Alumnae
  • 2018 Waitlist Families
  • Current Residents of 20817

For more information, please visit our Returning Family page.

My camper is seven: what are his/her program options?

Campers entering second grade have a choice of camps. They may attend EITHER Creative Sevens, a contained program of the Creative Kids Camp, where their activity schedule is pre-set, OR the Upper Camp program, Creative Campers, where each camper selects his/her own activities, and travels between those classes INDEPENDENTLY five times each day. Please read the descriptions of both offerings to assist you in selecting the better program for your camper entering second grade in fall 2018.

What is the payment schedule?

A deposit of $150 per camper, per session, is due at registration. This deposit becomes non-refundable 3 days after registration.

The balance of tuition is due Monday, March 11, 2019. After Monday, March 11, 2019, any additional Creative Summer add-ons, such as bus service or class fees, are due within five (5) calendar days of adding the service.

During registration, families may choose for their balance to be auto-billed on Monday, March 11, 2019.

If you would like to split your payment into monthly installments, please contact the Creative Summer Office at Creative.summer@holton-arms.edu

Do you pro-rate?

Creative Summer does not pro-rate the three-week program, regardless of the number of days/weeks the camper attends.

What is the refund policy?

Tuition Refund Policy
Parents must inform our office in writing if they are withdrawing their child from any Creative Summer program. E-mail notification is acceptable. All deposits are non-refundable three days after registration. Tuition is refunded according to the following schedule:

  • Withdrawal on or before Thursday, April 11, 2019: All tuition refunded except $150 deposit.
  • Tuition becomes non-refundable after Thursday, April 11, 2019, regardless of circumstance.

Extended Day/Bus Refund Policy
Pre-paid Extended Day and bus service are fully refundable if cancelled before the first day of scheduled service. For bus service, cancellation should occur before the first day of each session; for weekly pre-paid Extended Day (a.m. or p.m.), cancellation should occur before Monday of each week; for daily afternoon Extended Day, cancellation should occur the day before (not the day of) scheduled attendance.

If cancelled on the first scheduled day of service or later, refunds for Extended Day or bus service will be prorated to the day after notice of cancellation, and service already used will be charged at the drop-in rate.

Administrative Fee
If a camp withdrawal qualifies for a refund that includes the $150 camp deposit, an administrative fee of three percent (3%) of any tuition balance paid in excess of $150 will be deducted from the refund to cover the cost of credit card processing.

I can't remember my username and/or password

Your Account Username should be the e-mail address you used when you last applied/registered for Creative Summer or the last time you updated your account information. If your email address changed after the summer of 2018, and you did not update it with the Creative Summer office, log in using your old email address as your username. You can verify/update your account information from within your online account.

If you do not remember your Account Password, click HERE to generate a password reset email message.

We strongly recommend that you log in to your online account to verify your password before online registration begins; high volume on our server during registration could delay password reset emails. If you need further assistance, contact the Creative Summer Office by email or call 301-365-6003.

IMPORTANT: If you cannot log in to your existing account during registration, log in as a new user and create a new account. Your old and new accounts can be merged later.

What forms of payment do you accept?

Electronic payment online is required for your deposit at registration; we accept MasterCard, Visa, Discover online. Creative Summer DOES NOT accept American Express for payment processing in our online registration system.

Your final balance may be paid online or by check, mailed to Creative Summer at Holton-Arms School, 7303 River Road, Bethesda MD 20817.

What health forms are required?

All health forms must be returned to the Creative Summer Office by Tuesday, April 30, 2019.

The Camper Health History Form is incorporated into the online registration form and is submitted when you register and submit your $150 non-refundable deposit. You will be required to provide insurance and emergency contact information.

Immunization Certificate/MDH Form 896Needed by SOME campers. Submit this form ONLY IF Camper resides OUTSIDE the United States, OR Camper is exempt from any immunization for medical or religious reasons. This form requires a physician signature unless camper is exempt from immunization on religious grounds.

Medication Administration AuthorizationNeeded by SOME campers. Submit this form ONLY IF your camper requires daily or emergency medication, including Over-the-Counter medication provided by the family. You must submit a separate Medication Administration Authorization for each medication and/or EpiPen needed by your camper. This form requires both physician and parent signatures.

Over-the-Counter Medication AuthorizationOPTIONAL but recommended. Submit this form if you would like our Camp Nurse to administer certain Over-the-Counter medications (listed on the form) to treat your camper for minor injuries/illnesses as needed. These medications are provided by the camp. This OPTIONAL form requires both physician and parent signatures, and your physician must specify the medications and dosage your camper may take.

Sunscreen AuthorizationOPTIONAL. Submit this form if your camper will apply sunscreen during the camp day. List the brand(s) of sunscreen your child may use and indicate whether our adult counselors may assist your camper in sunscreen application. SUBMIT ONE COPY to the Creative Summer office and KEEP A COPY with the sunscreen. Additionally, you must provide the sunscreen in its original container with your camper’s name clearly labeled on the container. This form requires a parent signature only.

Visit the Registration Health Forms page for more information.

What is included in the June Mailing

In the first week of June you will receive an information packet in the mail from Creative Summer. This mailing includes:

  • Your camper's 2019 class Schedule and locker information (Creative Campers Only)
  • Your 2019 Carpool Number and Display Card (if carpool is your dismissal option)
  • Bus Rules and stop location information (if bus is your dismissal option)
  • A copy of the camp calendar
  • The 2019 Lunch Menu
  • Invitation to the Pre-Camp Informational Sessions
  • Invitation to the Pre-Camp Visit
  • Invitation to Creative Summer's Carnival events

Most of these documents will also be available on our Creative Summer Documents page.

What to know while camp is in session...

Is Creative Summer Peanut-Free?

Creative Summer is NOT a peanut-free camp. Families are permitted to pack peanut products in their camper’s lunch and snacks. However, we do have precautions in place to protect our campers with nut allergies. As a policy, none of our cooking classes use recipes containing any type of nuts. (However, we cannot guarentee that items were not manufactured in a plant that processes nut products.) Additionally, we have a peanut-free bin that campers can put their lunches in to be refrigerated and a Peanut-Free Zone in the Dining Room. This is a designated space where campers can sit during lunch to ensure they are not exposed to peanut or other nut products.

How do I order my camper lunch?

Creative Summer offers families the chance to pre-order lunch for their campers through the Holton-Arms food service provider, Meriwether Godsey.

The Creative Summer lunch forms will be available beginning Monday, May 13, 2019

Please visit our Lunch page for more information.

What is the Carnival Showcase?

The Carnival Showcase is the celebration that takes place at the end of each three-week session. Thursday’s Carnival events take place in the Lewis Theater and begin with a Musical Revue performed by the Creative Sixes and Creative Sevens. Then two of the Creative Campers classes, Rising Stars (grades 2-4) and Curtain Call (grades 5-8), each present their version of a well-known theatrical musical.

Friday’s exciting Carnival events for Creative Campers take place all around the Holton-Arms campus, and feature dance, music, and acting performances; a showcase of the visual arts; a Sports Hall of Fame; culinary tastings; class demonstrations; and a basketball game complete with halftime show.

Food service is available, provided by Meriwether Godsey.

Further information and a full schedule of activities will be sent home during each session of camp.

Session 1: Thursday and Friday, July 11 and 12
Session 2: Thursday and Friday, August 1 and 2

For more information about Carnival or other functions, please visit our Special Events page.

4th of July?

Creative Summer is closed Thursday, July 4, in recognition of Independence Day.

What happens if camp has to close?

Emergency Closure Policy
In the event the Holton-Arms School administration deems it necessary or is required to close the School’s premises because of inclement weather or other circumstances beyond its control, Creative Summer cannot guarantee the make-up of lost time. Though we may schedule make-up hours where possible, camp time lost may be void. No refunds or credits will be issued in the event of a weather or other uncontrollable event or closure.

Emergency Closure Notification
Camp closures will be posted on the Holton-Arms website and on a recorded message on the Creative Summer office phone line at 301-365-6003.